How to Serve Registered Agents with Legal Documents
"Serving" is just another word for delivering. However, serving requires a professional process server to appear at the designated office and in their official capacity, to serve legal process. Legal process can be a lawsuit, court order, writ of garnishment, subpoena and any other types of urgent documents or important correspondence.
Serving Process upon a registered agent may appear simple and in most cases it is. However, there are rules, policies, and procedures that must be followed by the process server or your request for service could be declined.
The MOST IMPORTANT requirement for serving process upon a registered agent is the way YOU address the documents. If you do not address your documents properly, your service will be declined. When serving process to ANY and ALL registered agents you must be certain about the spelling of the corporate entity you are asking the Registered Agent to accept service on behalf of. In addition, you must be certain to confirm the registered agent name and spell it properly. Whether it is a corporate name or a registered agent name, the way you address your paperwork is critical to successfully serving process upon the registered agent in care of the entity they represent.
Please BE ADVISED, there is only one way to serve a Registered Agent or corporate entity, and that is the CORRECT WAY!
Here is the format and proper wording of how your subpoena, citation, order, or summons should be addressed to the registered agent:
Example of Proper Format of addressing the Registered Agent:
The Entity Name you are Serving
c/o Registered Agent (the agent name)
City, State, and Postal Code
Example of an actual and proper way to address a registered agent:
c/o, It's Registered Agent, CT Corporation System
1200 South Pine Island Road
Plantation, Florida 33324
As you can see above, your documents must contain basic and simple address formatting. Please remember to construct the subject address as follows:
1. The name of the corporate entity you are serving process upon
2. You must have the words, "In Care of, or c/o, its Registered Agent" (the name)
3. The address of the office where you are serving process upon the Registered Agent
4. The city, state and postal code
If you would like to contact our office, please click here Process Service Information
Please be advised, a registered agent will NOT accept your documents if the name of the entity is spelled wrong or is missing characters.
There are numerous and common mistakes which would cause the registered agent to decline your documents.
Here is a list of common mistakes that must be avoided:
1. DO NOT try to serve a corporate director or any individual employee by name. Only direct your paperwork to the subject entity and in care of REGISTERED AGENT. If you need to serve a person or an individual in her/his official capacity, you will need to do so at the place of employment. Registered Agents do NOT accept service on behalf of any individuals.
2. DO NOT address REGISTERED AGENT as the subject entity, always list the subject entity first and then, in care of (c/o) REGISTERED AGENT second.
3. Always make sure the subject entity name is spelled as it appears in the Secretary of State records. If you spell the subject entity name wrong and or omit any characters, your service will be rejected. The spelling must be correct and the type of entity i.e. LLC, PA, Inc., Corp, etc. must be correct.
4. Always make sure the subject entity is referenced within the legal documents. If your documents are court issued, you must have the defendant/witness/respondent entity name in the case style and or in the summons, citation, order, writ, complaint and or subpoena.
Knowing how to serve process upon or deliver subpoenas to a registered agent should be known before you start the process. All registered agents in every state require uniformity and consistency with the way you can serve and deliver documents. The above examples, when followed specifically, will help guide you to prepare your documents properly and will allow us to serve the registered agent without delay.